How To Archive Mail In Outlook
ByIn some cases, Outlook puts email messages, tasks, and appointments older than six months into the Archive folder — a special folder for items that Outlook thinks are stale or not worth keeping. Outlook calls sending these items to the Archive folder autoarchiving. Items that Outlook archives aren’t lost forever, though. You can visit them by opening the Archive folder and its subfolders on the Folders List.
How Do I Archive Items Manually in Outlook 2010; To manually archive Outlook 2010 items, do the following: Click the File tab; Click Cleanup Tools; Click Archive; Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.Any subfolder of the folder you select is included in this manual archive.
How To Archive Mail In Outlook Web App
Outlook creates the Archive folder and its subfolders automatically the first time that you archive items. You get to decide how and when Outlook archives items.
To archive items, you establish a default set of archiving rules that apply to all folders, and if a folder needs individual attention (meaning you don’t want it to be subject to the default archiving rules), you can establish special rules for that folder. Each folder can have its own set of archiving rules or be subject to the default rules.To tell Outlook how to archive old stuff, start by displaying an AutoArchive dialog box:. Establishing default archiving rules: Choose Tools – Options and, in the Options dialog box, select the Other tab. The click the AutoArchive button. Establishing rules for a specific folder: Either right-click the folder and choose Properties or display the folder and choose File – Folder – Properties for Folder Name.
Then, in the Properties dialog box, select the AutoArchive tab.
Not quite sure where the archive and auto-archive menu items are hidden?. In Outlook 2007, click ‘Tools’ then ‘Options’. In the window that pop ups, click on the ‘Other’ tab, and then the ‘AutoArchive’ button.
How To Open Archive Mail In Outlook
A window will appear allowing you to set which folders you archive, and how often. Click to select the checkbox next to the words ‘AutoArchive every’, and then specify how frequently you want to archive your emails by typing a number in the days box. About half way down this window, you should see the words “Move old items to”, with a filename and a Browse button next to it. Click the Browse button and select the folder on your hard disk you want to save your archive to and click ‘OK’.
Then click ‘OK’ to save your AutoArchive settings. In Outlook 2010, 2013 and 2016, click ‘File’, then ‘Options’, and a window should pop up. In the left-hand column, click on ‘Advanced’. Then, in the right-hand column, scroll down until you see a subheading called ‘AutoArchive’. Underneath this, there should be a button called ‘Auto Archive’.
A window will appear allowing you to set which folders you archive, and how often. Click to select the checkbox next to the words ‘AutoArchive every’, and then specify how frequently you want to archive your emails by typing a number in the days box. About half way down this window, you should see the words “Move old items to”, with a filename and a Browse button next to it. Click the Browse button and select the folder on your hard disk you want to save your archive to and click ‘OK’. Then click ‘OK’ to save your AutoArchive settings.5. Back up your archive fileOne final note for when you choose which folder to save your archive to.
Make sure you select a folder that you regularly back up, or sync using DropBox, One Drive, Google Drive or similar tool.This means if your computer crashes or another disaster occurs, you should still be able to recover your old emails.Also, if you sync that folder to more than one computer, your email archives will be accessible no matter which machine you use.